3rd BOD Meeting
| Meeting Date | 28 Sep 2024 |
| Meeting Time | 19:30:00 |
| Location | Damle Hall, Prabhat House off Law College Road, Pune |
| Meeting Type | BOD |
| Meeting Topic | 3rd BOD Meeting |
| Meeting Agenda | 3rd BOD Meeting @ Tarawade Inn J M Road |
| Chief Guest | Host : Rtn Sushma Kulkarni |
| Club Members Present | 10 |
| Minutes of Meeting | MINUTES OF MEETING 3rd BOD Meeting DAY, DATE & TIME: 2024, Saturday, 28th September 7:00 PM VENUE : Tarawade Clarks Inn , 1205/2/5 , Shirole Road , Pune - 411005 Host of the Meeting: Rtn. Sushma Kulkarni CHAIRPERSON: President Rtn. Manish Didmishe Directors Name Designation Attendance Rtn. Manish Didmishe President Present Rtn. Rahul Khandekar Hon. Secretary Present Rtn. Pradeep Kulkarni Hon. Treasurer Present Rtn. Gayatri Ladkat Director Club admin & Services. Present Rtn. Vandana Dandekar Director Membership Leave of Absence Rtn. Sushma Kulkarni Director Service Projects Present Rtn. Rajesh Bhate Director Youth Services Present Rtn. Praveen More Director Foundation Present Rtn. Hemchandra Date Director Public relation & club affairs. Present PP Rtn. Prashant Siddha Director w/o Portfolio Present Rtn. Indraneel Mujgule Immediate Past President Leave of Absence Rtn. Praveen More IT Officer Present Rtn Ratnakar Nalgirkar Sergeant-At-Arms Leave of Absence PP. Rtn Satyajit Chitale Club Trainer Present Invitees Rtn Heramb Rasal Present Rtn Poornima Deo Present PRESIDENT: President Rtn Manish took a review of the activities happened during the first quarter of this new Rotary year and expressed his happiness about the same. Hon. Secretary Rtn. Rahul Khandekar: 1. Cumulative attendance for the Month of September is 49.4 percent. 2. Papers related to Preparation & Finalisation of Balance sheet have been handed over to CA Vasudeo Yadwad (Damle & Yadwad Chartered Accountants) , his office has received the same and is under process. Finalization is yet to be done. Hon Treasurer Rtn. Pradeep Kulkarni : 1. Majority of Members have Paid Full fees or 1st Half Yearly fees as well as Trust fees, Pradeep will follow up with the remaining members who are yet to pay the fees & update accordingly. 2. The formalities for change of signatories to be expedited by Rtn.Rahul Khandekar and Rtn. Pradeep Kulkarni. 3. It was decided that the various committees should follow the protocol of getting approval for the expenses made from the respective director and then only to be presented to the Hon. Treasurer for reimbursement or recordkeeping. The BOD approval will be necessary only if it exceeds the budget provision. HON.TREASURER’S REPORT- PERIOD 30/08/2024-28/09/2024 Highlights : 1. Club Subscription Paid in Full – 27 Members. Paid in Part – 19 Members Total – 46 Members 2. Trust Fees Paid by 25 Members (Balance 34) 3. R.I. Dues & District dues pending for newly joined 1 Member (Rtn. Mithilesh Jatar) 4. Damle Hall Bill for August Rs. 5,200 pending FUNDS POSITION AS ON 29th AUGUST 2024 NARRATION AMOUNT Total Club Subscription Received from 45 Members 10,07,380.00 Expenditure made during 30th August to 28th September 2024 11,956.50 Credit Balance @ Indian Bank as on 29th August 2024 7,35,241.44 Trust Fess received from 25 Members @ Rs.1,000 each + Rs.5000 Club Admission Fee received from Rtn. Mithilesh Jatar 30,000.00 Director Club Administration : Rtn. Gayatri Ladkat : Programs & Fellowship Committee have already lined up weekly programs & are conducted as per timelines. The Variety in programs & Fellowship has been highly appreciated by the members. Director Membership : Rtn. Vandana Dandekar : Rtn Vandana Dandekar has informed that she in touch with a few Prospective Members who are interested to join the club, she will update regarding the same as and when they materialize Committee Name: New Members Chairperson – Sumedha Bhosale No. of committee meetings in Sept 24: 1 Highlights of Sept 24: Total applications received: 2 In process. follow up : 3 Closed: 0 Special contribution by Members in Sept 24: Plans for Oct 24: Continue with follow up of new member application, Successfully close one more Any approvals required: None Special points to be discussed in BOD if any: None Committee Name: Membership Retention and Classification Chairperson – Ravi Pandit No. of committee meetings in Sept 24: 1 Highlights of Sept 24: • Existing member’s book final version board approval Special contribution by Members in Sept 24: Vasantrao Kukarni (information book update) Plans for Oct 24: Code of conduct booklet to be sent to all members, Membership kit distribution. Any approvals required: none Special points to be discussed in BOD if any: Members to be given information on new district membership card usage. Submitted by : Vandana Dandekar Director Service Projects : Rtn. Sushma Kulkarni : Rtn Sushma has briefed on all the Projects that have been completed so far and projects which are in pipeline, The details of the same were shared & discussed in BOD :- Completed projects • Tree Plantation 01.07.2024 • Teacher’s Training in the month of July & August Study Skill workshop in the month of July & August Chhatra chhaya project 16.08.2024 On 02.09.2024 inaugurated 3 adult literacy centers at borghar ambegaon remote inside for adiwasi vasti. On 03.09.2024 our club as formed RCC of teachers at Nanda deep education Society Pune. President Manish Didmise, PP.Prashant Siddha, Rtn. Sushma Kulkarni, Partner Umesh Kulkarni, Partner Jyotsna Date, Rtn. Urmila Haldankar, Rtn. Ujwal Tawde Participated in literacy seminar 21.09.2024 our club was one of host club. PDG.Rtn. Pramod Jejurikar, President Manish Didmise, Rtn. Sushma Kulkarni, Rtn. Suhas Patwardhan, Rtn. Hemchandra Date, Partner Umesh Kulkarni. Congrats and special thanks to Rtn. Ujwal Tawde, Rtn. Urmila Haldankar, Rtn. Vishal Sardeshpande, Partner Umesh Kulkarni and entire team of RCPK. Upcoming TB Erradicstion project. Amol presented update and progress relating purchase of portable X-Ray machine suitable for TN detection with high accuracy. Four major decisions were made as follows; Amol and his team has been empowered to make final machine selection, including price negotiation. Target completion Sept 27th 2024. Our fund availability is expected to be around Rs 28-30 lacs. Enough to purchase two machines + extra. We will plan to donate nutrition food to at least 50 patients at the cost of Rs 600/ person/ month. 600x6x50 = 1.8 lacs. A). Hearing aid - Poornima Deo B). Sewing machine distribution - Neena Pangarkar. C). Cherry Blosom. Rajesh/Swati D). Wheels of Progress - Poornima Deo E). Happy family kit. - Chandana Marathe Provide TAABS along with software of RDEP; Spokan English and english proficiancy analytics -8th and 12th Sr.No. Area of Focus Projects Description Project Lead By 1 Health TB Erradication from by PMC 2030 superior TB indeitification system and enhancing awareness about TB in the community, leading to elimination of TB by 2030 Ravi Pandit & Amol Gautam 2 Education Youth employability through better English Provide TAABS along with software of RDEP; Spokan English and english proficiancy analytics -8th and 12th Heramb 3 Environment Ram Nadi Restoration Intigrated project between Vasundhara, RCPK and Elkay Chemicals to rebalance local ecosystem while creating a vibrant biodiversity Kshirsagar Girish and Anupama 4 Community Hearing aids Extension of the last year project Purnima/Vishakha Wagh 5 Community Sewing machine distribution Junnar YMCA and 40 Addi Vasi ladies??? Fast track Neena Pangarkar 6 Community Wheels of progress Donation of Cycles to Needy & Deserving students, Minimum 10 Cycles to be donated by the Club Neena/ Purnima/Nitin 7 Health Cherry Blossom To check HB Level, provide Iron Tablets, Repeat Checking after 3 months. Actual cost is more than Rs 175/- per child but club shall pay Rs 100/- only. Nitin/Umesh 8 Community Happy Family Kit Proven Project in the District since 3 years, More than 10 most useful items for Needy & Deserving,Containing Biomass Stove, Solar Lamp, Travel Bag, Tadpatri, 2 Dust Bins, Steel Water Bottle, Steel Lunch Tiffin, Soaps etc.Scope for Value addition and Enhancement. Ujwal Tawde In Pipe-Line Sr.No. Area of Focus Projects Description Project Lead By 1 Community Project Asmita Daughter Empowerment of 500 daughters in one Program. Can be done with your club or jointly 4 to 5 clubs under one AG Manisha 2 Community My city my promise Playing My City My Promise song at least once in Club meeting On School Public address system twice in a week.Students voluntary action at home or in society to be noted.Same point in view of Collective voluntary action in Schools.Identify one Who's who of Pune City and make pledge with MCMP banner also make him or her your honorary member.Club level group action - to promote and appreciate discipline in traffic by giving merchandise to citizen.For this point Club can form a joint action team with Rotaractors for this and distribute Stickers to disciplined Citizens. ( will be made available at minimum cost ) we can involve our intract school (Swati/Vijja Sir) Director Foundation and International Service Rtn. Praveen More:- Committee : Annual Giving Chairperson : PP Rtn Ravi Pandit No of committee meetings in Sep - 0 Highlights of Sep – Commitments received for 5700 USD Special contribution - Nil Plans for Aug – approach more prospective donors through one to one contact Any approvals -NIL Special points to be discussed – NIL Committee : Global Grants Chairperson – Rtn. Heramb Rasal No of committee meetings in Sep - 1 Highlights of Sep – Rotary Club of Salt Lake City (SLC) - $15750 for TB awareness approved by RI Special contribution : PP Rtn Ravi Kulkarni / PP Ravi Pandit for his efforts Plans for Aug - Nil Any approvals - Nil Special points to be discussed – Future opportunities for Global Grant Committee Fund Raising & CSR Chairperson – PP Rtn Ravi Kulkarni No of committee meetings in Sep - 1 Highlights of Sep - Nil Special contribution - Nil Plans for Oct - Identify potential companies for CSR Any approvals - Nil Special points to be discussed – List of CSR donors in the past / new prospects Committee - Pulse Polio Chairperson – PP Rtn Prashant Siddha No of committee meetings in Sep - 0 Highlights of Sep - Nil Special contribution - Nil Plans for Aug - Nil Any approvals - Nil Special points to be discussed - Nil Director Public Relations and Club Affairs Rtn. Hemchandra Date: Director – Rtn.Hemchandra Date Committee Name: 1) Reporting 2) Attendance 3) Public Relations 4) Print Media Chairperson – 1) Ann Chandana Chitale 2) Ann Anita Khandekar 3) PP Rtn.Santosh Gupta 4) Anna Umesh Kulkarni No. of committee meetings in Sept.24: Nil ( Meeting conducted in June for qrtly planning Highlights of September, 2024 Two major events covered: 1) Coverage of starting three Adult Literacy Centres at Borghar, an Adivasi area Tal.Ghodegaon, around 90 klms from Pue. The inauguration function published in number of local newspapers as well as newspapers published from Pune. 2) We have displayed the work of RCPK I respect of community projects, social activities and contribution for the social cause through banners . The banners were displayed at 10 Ganesh Mandals across the city during Ganesh Festival. The inauguration of banners display at Pune’s main Akhil Mandai Mandal was at the hands of District governor. This innovative activity of Public Image received wide publication resulting in enhancing image of Rotary as well as of our club and also appreciated by one and all. Plans for Oct. 24: Will convene meeting for quarterly planning Any approvals required: No Special points to be discussed in BOD if any: Not at present Director Youth Services Rtn. Rajesh Bhate : • PARTNERS IN SERVICE • Interact Clubs • Youth and Rotaract Clubs • RYLA • RYE • NGSE • YOUTH WEEK • REAP • GEET GAYAN SPARDHA Committee Name: Interact Clubs Chairperson – Partner Swati Bhate No. of committee meetings in Sept’24: One Highlights of Sept’24: Installation of Interact Club for Erandawane school was conducted on 31st Aug’24 at 10am and for Chandrakant Darode Prathamik Vidyalaya on 3rd Sept’24 at 11:30am. The principals of our Interact Club schools, Mrs. Ingulkar of Shishuvihar, Mr. Kinger of Erandvana school and Mrs. Antre of Darode school were invited on 4th Sept’24 in the weekly program to talk about the New National Education Policy 2024. They were also felicitated on the occasion of Teachers’ day next day on 5th Sept. Special contribution by Members in Sept’24: Plans for Oct’ 24: A monthly meeting is being planned with the interact clubs according to their convenient time. Next program under ‘Lakshya’ is under discussion for Darode school. Any approvals required: No Special points to be discussed in BOD if any: No Committee Name: Youth and Rotaract Clubs Chairperson – PP Rtn. Vija Raikar No. of committee meetings in Sept’24: Highlights of Sept’24: NO ACTIVITY IN SEPT’24. Special contribution by Members in Sept’24: Plans for Oct’ 24: Plan to visit the Rotaract Club. Any approvals required: Special points to be discussed in BOD if any: Committee Name: RYLA Chairperson – Partner Umesh Kulkarni No. of committee meetings in Sept’24: One Highlights of Sept’24: NO ACTIVITY IN SEPT’24. Special contribution by Members in Sept’24: Plans for Oct’24: Synergy RYLA with RC Narayangaon (overnight RYLA) is being planned in the first week of Oct’24 and another synergy RYLA with RCP Katraj is under discussion at C.R. Ranganathan School for Deaf which may happen in the 2nd week of Oct’24. Any approvals required: -Nil- Special points to be discussed in BOD if any: -Nil- Committee Name: RYE Chairperson – PP Rtn. Satyajit Chitale NO ACTIVITY IN Sept’24 No. of committee meetings in Sept’24: Highlights of Sept’24: Special contribution by Members in Sept’24: Plans for Oct’24: Any approvals required: Special points to be discussed in BOD if any: Committee Name: Youth Week Chairperson – Partner Nitin Wagh NO ACTIVITY IN SEPT’24 No. of committee meetings in Sept’24: Highlights of Sept’24: Discussions with Keystone School of Engineering, Wadia College, Cummins College and Garware College are in progress for proposed Youth Week at their convenient time. Special contribution by Members in Sept’24: Plans for Oct’24: Any approvals required: Special points to be discussed in BOD if any: Committee Name: REAP Chairperson – Partner Swati Bhate REAP program was successfully carried out on 14th Aug’2024. Committee Name: Geet Gayan Spardha Chairperson – Rtn. Urmila Haldankar NO ACTIVITY IN SEPT’24 No. of committee meetings in Sept’24: Highlights of Sept’24: Special contribution by Members in Sept’24: Plans for Oct’24: Any approvals required: Special points to be discussed in BOD if any: IT Officer Rtn. Praveen More: Nothing to report for the Month of september 24. IPP Rtn. Indraneel Mujgule : Leave of Absense Sergeant At Arms : PP Rtn Ratnakar Nalgirkar : Leave of Absence PP Rtn Ratnakar has mentioned everything has been followed as per timelines , conducting meetings on time etc. Director without Portfolio and Events PP Rtn. Prashant Siddha: a) PP Rtn Prashant has assisted the president and the Board of Directors wherever and whenever required. b) He has done his best to enhance image of Rotary Club of Pune Kothrud wherever possible. c) He is always available for any kind of assistance. d) Polio , awaiting guidelines. Once receive will plan in line with it Club Trainer : PP Rtn Satyajit Chitale : He was satisfied with the way things are happening in general. No other points for discussion. Observers’ Remarks:- Rtn Heramb Rasal : He was satisfied with the way the Rotary Year has 2024-25 started for RCPK & working of BOD Members in general. Rtn Heramb has been instrumental in GG Project and has extended his help to the current Board. Rtn Poorniam Deo : Rtn Poornima has expressed her satisfaction on the progress the way the Board has been functioning , at the same time she herself is actively involved in CSR Projects for this Year. Closing remarks by President: Rtn Manish thanksed all the committees members for working hard and giving their best for the Club. He also discussed the plans what he has in mind for the next quarter. He also mentioned that for doing Projects / Activities there is enough help available within the club. President Manish thanked all the BOD members for their active participation. Rotary Club of Pune Kothrud |