2nd BOD Meeting
| Meeting Date | 31 Aug 2024 |
| Meeting Time | 19:30:00 |
| Location | Damle Hall, Prabhat House off Law College Road, Pune |
| Meeting Type | BOD |
| Meeting Topic | 2nd BOD Meeting |
| Meeting Agenda | 2nd BOD Meeting @ PYC Hindu Gymkhana |
| Chief Guest | Host : Rtn Praveen More |
| Club Members Present | 10 |
| Minutes of Meeting | MINUTES OF MEETING 2nd BOD Meeting Date: 31st August 2024 , 7:00 PM Venue: PYC Hindu Gymkhana , Pune - 411004 Host: Rtn. Praveen More Chairperson : President Rtn Manish Didmishe Directors Name Designation Attendance Rtn. Manish Didmishe President Present Rtn. Rahul Khandekar Hon. Secretary Present Rtn. Pradeep Kulkarni Hon. Treasurer Present Rtn. Gayatri Ladkat Director Club admin & Services. Leave of Absence Rtn. Vandana Dandekar Director Membership Present Rtn. Sushma Kulkarni Director Service Projects Present Rtn. Rajesh Bhate Director Youth Services Present Rtn. Praveen More Director Foundation Present Rtn. Hemchandra Date Director Public relation & club affairs. Present PP Rtn. Prashant Siddha Director w/o Portfolio Present Rtn. Indraneel Mujgule Immediate Past President Leave of Absence Rtn. Praveen More IT Officer Leave of Absence Rtn Ratnakar Nalgirkar Sergeant-At-Arms Present PP. Rtn Satyajit Chitale Club Trainer Present Invitees PP Rtn. Girish Kshirsagar Present PP Rtn. Dr Amol Gautam Present PRESIDENT: President Rtn Manish took a review of the activities happened during the first two months of this new Rotary year and expressed his happiness about the same. Hon. Secretary Rtn. Rahul Khandekar: 1. Cumulative attendance for the Month of August is 49.4 percent. 2. Papers related to Preparation & Finalisation of Balance sheet have been handed over to CA Vasudeo Yadwad (Damle & Yadwad Chartered Accountants) , his office has received the same and is under process. Hon Treasurer Rtn. Pradeep Kulkarni : 1. Majority of Members have Paid Full fees or 1st Half Yearly fees as well as Trust fees, Pradeep will follow up with the remaining members who are yet to pay the fees & update accordingly. 2. The formalities for change of signatories to be expedited by Rtn.Rahul Khandekar and Rtn. Pradeep Kulkarni 3. It was decided that the various committees should follow the protocol of getting approval for the expenses made from the respective director and then only to be presented to the Hon. Treasurer for reimbursement or recordkeeping. The BOD approval will be necessary only if it exceeds the budget provision. Director Club Administration : Rtn. Gayatri Ladkat : Programs & Fellowship Committee have already lined up weekly programs & are conducted as per timelines.Post shravan the weekly meeting will again be held on Tuesdays as per schedule . This has been intimated to Mr. Sunil Damle & Vishwanath of Damle Hall. Director Membership : Rtn. Vandana Dandekar : Rtn Vandana Dandekar has informed that she in touch with 8 Prospective Members who are interested to join the club, she will update regarding the same as and when they materialize Committee Name: New Members Chairperson – Sumedha Bhosale No. of committee meetings in Aug 24: 1 Highlights of Aug 24: Total applications received: 2 In process. follow up : 2 Closed: 1 Special contribution by Members in Aug 24: Plans for Sep 24: Continue with follow up of new member application Any approvals required: Mr Mithilesh Jatar Special points to be discussed in BOD if any: None Committee Name: Membership Retention and Classification Chairperson – Ravi Pandit No. of committee meetings in Aug 24: 1 Highlights of Aug 24: • Existing member’s book reviewed, changes made Special contribution by Members in Aug 24: Plans for Sep 24: Code of conduct booklet to be sent to all members Any approvals required: Members book approval Special points to be discussed in BOD if any: T-shirts for all members Director Service Projects : Rtn. Sushma Kulkarni : Rtn Sushma has briefed on all the Projects that have been completed so far and projects which are in pipeline, The details of the same were shared & discussed in BOD :- No Project Avenue Chairperson Grant type Budget 1 Tree Plantation Environment Anupama Kshirsagar 2 Tekadi Cleaning Environment Anupama Kshirsagar Trust Rs. 00 Thousand 3 Ram Nadi (2024-25) Environment Anupama Kshirsagar District Rs. 18 Lakhs CSR 4 Happy School Education CSR/GLOBAL Rs. 25 Lakhs CSR 5 Teacher’s Training (3) Education Urmila Haldankar Trust Rs. 00 Thousand CSR 6 Adult Literacy (5) Education Ujwal Tawade Trust Rs. 00 Thousand CSR 7 School Projects in Satara with PRGX Education CSR Rs. 09 Lakhs CSR 8 Kalyan School/infra cloud Education CSR Rs. 00 Lakhs CSR 9 HAPPY FAMILY KITS 10 Hearing Aid Community CSR Rs. 18 Lakhs 11 Chhatra Chhaya Community trust Rs. 00 Thousand 12 Parental counseling & Pre marital counseling Community trust Rs. 00 Thousand 13 TB IRRADICATION PROGRAMME Health CSR 35.00 Lacs 14 Rotary Community Corps Community 15 Distribution of sewing machine for under privileged women Community CSR 5 Lacs 16 Project for old people Community CSR Rs. 2 Lakhs 17 Mental Health Programme Community Ujwal Tawde CSR 18 MY CITY MY PROMISE Community 19 WHEELS OF PROGRESS Community CSR 20 PROJECT ASMITA Community On August 16, the Rotary Club of Pune Kothrud organized an important social initiative under 'Playing 11' under 'chhatra chhaya. As part of this initiative, the club distributed umbrellas to 20 needy vendors, aiming to bring a positive change in their lives. The event was attended by club President Manish Didmish, PI Director Rtn. Hemchandra Date, Rtn. Suhas Patvardhan, Past President Prashant Siddh, Rtn. Ratnakar Naragilkar, and club’s Service Project Director Rtn. Sushma Kulkarni. The initiative was carried out across various parts of the city. This effort provided significant yet essential assistance to impoverished and needy vendors. By distributing umbrellas, the club aimed to add comfort to the daily lives of these vendors. The Rotary Club of Pune Kothrud's initiative has been welcomed at all levels, highlighting a greater awareness of social responsibility and the commitment to extending a helping hand to the underprivileged in society. Upcoming Anemia Test Cherry Blossom: Test” for Anemia Identification and Prevention To check HB Level, provide Iron Tablets, Repeat Checking after 3 months. Actual cost is more than Rs 175/- per child but club shall pay Rs 100/- only. This is only Testing cost medicine cost will be 50 to 60 Rs. Minimum 100 beneficiaries to be checked by club. Project Cost: 2.00 lacs Asmita project Daughter Empowerment of 500 daughters in one Program. Can be done with your club or jointly 4 to 5 clubs under one AG Minimum 1 Asmita project by your club or jointly 4 to 5 clubs under one AG Director Foundation and International Service Rtn. Praveen More:- Committee : Annual Giving Chairperson : PP Rtn Ravi Pandit No of committee meetings in July - 0 Highlights of July – Commitments received for 5700 USD Special contribution - Nil Plans for Aug – approach more prospective donors through one to one contact Any approvals -NIL Special points to be discussed – how to access the report for donations of each member --------------------------------------------------------------------------------------------------------------------------------------- Committee : Global Grants Chairperson – Rtn. Heramb Rasal GG Update for RY 24-25 1. RY24 GG is under final stage for disbursement and anytime funds could be received at our Trust. Will keep you posted on this. 2. Crucial task of work order to Vendors and start of execution will take place thereafter. May be 21 to 30 days 3. Then GG team can again coordinate with RC Bridgeport for this year new GG and its funding from international club. 4. About Happy School - our team will talk with deserving school for new grant. Any suggestions , Please forward me contact no’s of suitable school if available. 5. We can initiate further action plan with these schools. --------------------------------------------------------------------------------------------------------------------------------------- Committee Fund Raising & CSR Chairperson – PP Rtn Ravi Kulkarni Aug 22, 2024 Attendees; Manish Didmishe; Gayatri Ladkat; Sushma Kulkarni; Umesh Kulkarni; Alka Kulkarni; Ravi kulkarni; 1) Goal of the meeting was to capture all potential projects that are been planned to be executed during the current year 2024-25 and summarize for ready reference and effective execution. Following are the minutes; 2) Sushma presented list of projects along with their brief description. There are total 20 projects requiring Rs 107 lacs. 3) Ravi summarized these projects in a master sheet covering all major items such as project chairman; team members; timing; fund requirement; project description, location etc. 4) This included projects that are addition to that in Sushma list and subtraction of projects that does not need funds. Thus the project number changed to 17. 5). It was noted that we need to do some more home work to complete and fill up all item in the list. 6). Sushma will work with other zrotary members to complete the needed details, including identification of remaining chairman, team players etc. This will be done by 28th Aug 7). We have scheduled next fundraising meeting on Aug 29th 2024 to complete the sheet. Zoom mtg. At 8;30 pm. Committee - Pulse Polio Chairperson – PP Rtn Prashant Siddha No of committee meetings in August - 0 Highlights of August - Nil Special contribution - Nil Plans for september - Nil Any approvals - Nil Special points to be discussed - Nil Director Public Relations and Club Affairs Rtn. Hemchandra Date: Rtn Hemchandra Date & his Team has been very active in PI activities & Club Affairs , they have ensured proper news & media coverage is highlighted on a regular basis. Committee Name: 1) Reporting 2) Attendance 3) Public Relations 4) Print Media Chairperson – 1) Ann Chandana Chitale 2) Ann Anita Khandekar 3) PP Rtn.Santosh Gupta 4) Anna Umesh Kulkarni No. of committee meetings in July 24: Nil ( Meeting conducted in June for qrtly planning Highlights of August, 2024 Two major events were covered 1) Our Club’s signature project REAP was held on 14th August,2024 at Maratha Chamber of Commerce giving award to Noted Dance Guruma Kshama Bhate. It was widely published in local news papers and photos and paper cuttings were circulated on the group. 2) District originated Chatra Chhaya project providing Chhaya Chatrya to 20 needy vendors .The distribution was arranged at the campus of Date Mandap Contractors. It was also published in the local newspaper. Plans for Sept. 24: Proposed to display Banners of RCPK at 10 Ganesh Mandals in prominent localities in Pune in the ensuing Ganesh Festival. The banners will highlight the work/community projects and other social work carried out by the club for the last 35 years. The same will also be publicised on a large scale . Any approvals required: No Special points to be discussed in BOD if any: Not at present Director Youth Services Rtn. Rajesh Bhate : • PARTNERS IN SERVICE • Interact Clubs • Youth and Rotaract Clubs • RYLA • RYE • NGSE • YOUTH WEEK • REAP • GEET GAYAN SPARDHA Committee Name: Interact Clubs Chairperson – Partner Swati Bhate No. of committee meetings in Aug’24: One Highlights of August 24: Installation of Interact Shishuvihar Prathamik Shala (5th to 7th grade students) of Maharshi Karve Stree Shikshan Sanstha was carried out on 8th Aug’24. Principal Mrs. Ingulakar and many teachers attended the event. Special contribution by Members in July 24: RCPK President Rtn. Manish, First Lady Manisha, PP Rtn. Vija, Rtn. Rajesh, Partner Swati, Partner Vasudha attended the installation event. PP Rtn. Ujwal Tawde, PP Rtn. Sumedha Bhosale and Partner Umesh Kulkarni participated in the District Interact RYLA on 24th Aug’24 as faculties. It was well appreciated by the district team. Plans for Aug 24: Installation of Interact Club for Erandawane school is planend on 31st Aug’24 at 10am and for Chandrakant Darode Prathamik Vidyalaya planned on 3rd Sept’24 at 11:30am. Any approvals required: No Special points to be discussed in BOD if any: No Committee Name: Youth and Rotaract Clubs Chairperson – PP Rtn. Vija Raikar No. of committee meetings in Aug 24: Highlights of Aug 24: Under the program ‘Lakshya’ in which the experts from various fields will counsel and mentor the students of the interact clubs, the first program was conducted in Darode School on 9th Aug’24, Kranti Divas. Col. Kalyani Deshpande, Commanding training battalion in BEG interacted with the students (5th to 10th grade) and gave valuable guidance on how one can choose and pursue a career in Indian Army. Special contribution by Members in Aug 24: PP Rtn. Dr. Vishwanath Lele played an important role in inviting the chief guest / speaker. President Rtn. Manish, PP Rtn. Vija, Rtn. Rajesh, Partner Manisha, Partner Vasudha, Partner Bhakti attended the event. Plans for Sept 24: Plan to visit the Rotaract Club. Any approvals required: Special points to be discussed in BOD if any: Committee Name: RYLA Chairperson – Partner Umesh Kulkarni No. of committee meetings in Aug 24: One Highlights of Aug 24: SYNERGY RYLA R Y L A by three clubs RC Pune Kothrud RC Pune Katraj RC Pune Tilak Road Objective: To inculcate Leadership Skills with Focus on Mental Wellness and Crisis Management. Place : Krushnarao Bhegade English Medium School, Talegaon Dabhade, Dist. Pune Date and Schedule: 17th Aug and 18th Aug’2024 Participants : 170 participants and 25 rotarians Topics: 1 . Techniques of Managing Crisis by PP Rtn Satyajit Chitale 2 . Positive Mental Attitude PMA with activities by PP Rtn. Ujwal Tawde 3. Brain Exercises Interactive session by Rtn Umesh Kulkarni Special contribution by Members in Aug 24: PP Rtn. Ujwal Tawde, PP Rtn Satyajit Chitale and Partner Umesh Kulkarni were the faculties and PP Rtn. Prashant Siddha, Rtn. Chandu Date, Rtn. Suhas Patwardhan attended the event. Plans for Sept’24: Under discussion Any approvals required: - Nil Special points to be discussed in BOD if any: Nil Committee Name: RYE Chairperson – PP Rtn. Satyajit Chitale NO ACTIVITY IN Aug’24 No. of committee meetings in Aug 24: Highlights of Aug 24: Special contribution by Members in Aug 24: Plans for Sept’24: Any approvals required: Special points to be discussed in BOD if any: Committee Name: Youth Week Chairperson – Partner Nitin Wagh NO ACTIVITY IN AUG’24 No. of committee meetings in Aug 24: Highlights of July 24: Special contribution by Members in Aug 24: Plans for Sept’24: Any approvals required: Special points to be discussed in BOD if any: Committee Name: REAP Chairperson – Partner Swati Bhate No. of committee meetings in Aug 24: One Highlights of Aug 24: Main Awardee and Awardee for Rising Star for REAP are finalised. Guru Shamatai Bhate is selected as REAP awardee and Ms. Ameera Patankar, recommended by Guru Shamatai Bhate is selected for Rising Star Award. Special contribution by Members in Aug 24: Plans for Sept’24: The function to confer REAP award and Rising Star Award award in the presence of Pandit Suresh Talwalkar is arranged in Sumant Moolgaonkar Hall, MCCIA, S B Road, Pune on Wednesday, the 14th August, 2024 from 6.30 pm to 8.30 pm. Any approvals required: No Special points to be discussed in BOD if any: No Committee Name: Geet Gayan Spardha Chairperson – Rtn. Urmila Haldankar NO ACTIVITY IN JULY’24 No. of committee meetings in Aug 24: Highlights of Aug 24: Special contribution by Members in Aug 24: Plans for Sept’24: Any approvals required: Special points to be discussed in BOD if any: IT Officer Rtn. Praveen More: Leave of Absense Nothing to report for the Month of August 24. IPP Rtn. Indraneel Mujgule : Leave of Absense Sergeant At Arms : PP Rtn Ratnakar Nalgirkar : PP Rtn Ratnakar has mentioned everything has been followed as per timelines , conducting meetings on time etc. Director without Portfolio and Events PP Rtn. Prashant Siddha: a) PP Rtn Prashant has assisted the president and the Board of Directors wherever and whenever required. b) He has done his best to enhance image of Rotary Club of Pune Kothrud wherever possible. c) He has assured he will always be available for any kind of assistance. d) Polio , awaiting guidelines. Once receive will plan in line with it Club Trainer : PP Rtn Satyajit Chitale : He was satisfied with the way things are happening in general. No other points for discussion. Observers’ Remarks: PP Rtn Girish Kshirsagar : He was satisfied with the way the Rotary Year has 2024-25 started for RCPK & working of BOD Members in general. He has suggested to take a updated Report from the Trust on the Payments done towards the Projects etc. Rtn Dr Amol Gautam : He expressed his satisfaction on the progress the way the Board has been functioning. Closing remarks by President: Rtn Manish mentioned is pleased to see across all the committees are working hard and giving their best for the Club. He also mentioned that we all should continue with the same momentum we have started with. Enough help is available within the club. President Manish thanked all the BOD members for their contribution Rotary Club of Pune Kothrud |