Board of directors meeting to review August planning & discuss September planning

Meeting Details

Meeting Date 27 Aug 2022
Meeting Time 18:30:00
Location Damle Hall, Prabhat House off Law College Road, Pune
Meeting Type BOD
Meeting Topic Board of directors meeting to review August planning & discuss September planning
Meeting Agenda To review August planning & achivements & discuss about plans of next month
Chief Guest President Rtn.Dr. Vishwanath Lele
Club Members Present 30
Minutes of Meeting Attendees: President Rtn. Dr. Vishwanath Lele, Rtn. Neena Pangarkar, Rtn. Sushma Kulkarni, President Elect Rtn. Indraneel Mujgule, Rtn. Manish Didmishe , Rtn.Rajesh Bhate, Rtn. Gayatri Ladkat, Rtn.Madhura Yelsangikar, IPP Rtn. Satyajeet Chitale, Past President Rtn.Dr. Sumedha Bhosale, Leave of Absence : Rtn.Vandana Dandekar , Sargent at Arms Rtn.Ashutosh Dabake Invitees: Past President Rtn.Prakash Umrani , Rtn. Rahul Khandekar PRESIDENT: Review of the work by all Directors : Expression of gratitude towards all directors for good work in every avenue. Expressed idea of Audio-Visual Bulletine. New Members fee structure will be first discussed in By-Laws Committee, then this will be discussed In Membership committee. Secretary : Total weekly 4 Meetings done till 31st Aug 22 - Cumulative Attendance till 31st Aug 22 46% Updation of both Rotary sites .Reporting is pending. President & IT Officer will update reporting in this month. 1st BOD MOM approved & circulated to all members on 28th Aug 2022 Treasurer : 2 Anns who became Rotarian , they have to pay back Rs.2500/- , which was paid excess. Still Net Banking formalities/Online banking facilities are pending from Indian Bank . PAN is mandatory now.Apply for PAN. PAN formalities to be done on priority. KYC formalities to be completed. Director Club Administration : Program Committee : All Weekly programs are conducted as per schedule. In September ,Ganapati aarati , Ikebana flower arrangement workshop. Anns interest meet. To watch Movie all together. Fellowship Committee: The chairperson along with committee members are doing work as per schedule. Bulletin Committee: 2nd Special Bulletin published on REAP on 19th August. Rotary Club of Pune Kothrud Director Membership: Aug : MD of BVG Group Mr. Hanmantrao Gaikwad became Hon. Member of our club. Dist award function , 4 awards got. Increase in Lady Members & award for membership growth. The Membership Orientation program was planned to conduct. But did not happened. Selective membership is the main focus SOP for Membership introduction to induction will be under preparation. Director Service Projects : August Review Rucha Date & Urmila tai conducted project for slow learned students. Panwel Project Study Skills and Life Skills projects done successfully by Chairperson Rtn.Urmila Haldankar PP Dr. Sanjay Runwal has donated Rs. 1 lakh to the trust specifically for a senior citizens’ project. 2-3 senior citizens’ homes and their needs are identified and selection will be done soon. 2 Teachers’ training programs are planned in Sept. 2 Relationship counseling and Motivational Counseling programs are planned in September & Seminar for Womens’ self help group is planned in September. KASHMIR LITERRACY PROJECT Long term project – Being lead club , RCPK has to play vital role with the help other clubs Internal committee formed .. Heading Rajesh himself..Meetings are going on with other clubs Assistant Governors.. Director Foundation : Global Grant Global Grant project is under process August : PP.Rtn. Dr. Ravi Kulkarni has committed to provide 10 E-learning kits every 6 months for the next 3 years to Borderless World Foundation and Army Run Schools in Jammu and Kashmir. Director Club Affairs and PI: PI in Aug 22 All PI and reporting activities are initiated in well manner News related to RYE & various projects / programs published in major regional newspapers and also shared on social media In Sep : Social Media Twitter Handle /LInkden , You tube channel are to be used effectively Club Affairs activities Attendance committee is doing personal follow up with all members for increasing the attendance for the meeting. Rotary Club of Pune Kothrud Director Youh Services : On 15th Aug for Shishu Vihar Interact club Drawing competition conducted 400 students participated In Sept month planning to arrange 2-3 activities and sessions for 3 Interact clubs. Participated in Dist Assembly for interact club Rotaract: In August MMCC Rotaract club reactivatiln is under discussion. Installation of Modern College Rotaract is planned in the month of Oct in 2nd week . NGSE: Annet Rama Khandekar’s NGSE application is in process. RYLA 1st RYLA conducted on dt 22nd and 23rd Aug @ Modern college of Engineering. 110 students participated 2nd RYLA will be conducted on 19/20 Sept with NSS students with Matoshri Vrudhashram 3rd Ryla sports will be conducted in last week of sept. REAP Our Prestigious - REAP was done on 19th Aug at MCCI . New initiative proposed in Vocational Month , new emerging organization awards will be given to the most deserving organizations. Youth week: For youth week we are continuously taking follow up and meeting with related college staff. Apart from our regular colleges like Modern and MMCC, after discussion with SP and Ferguson College, colleges are ready for youth week. Dates not finalised RYE: After welcome event now In bound students will be participating in Ganapati Festival – Dhol pathak ..Practice of dhol pathak is going on. Suhava magazine 12 issues has been published till the date . The idea is proposed to make a library with all collections is under process. Rotary Club of Pune Kothrud Sargent At Arms : – Leave of Absence. President presented on behalf of Club Admin Director. The digital camera which PP. Rtn.Dr.Sanjay has donated to RCPK will be now used for al all future events. Damale staff will help for banner etc IPP : 5 interact clubs active on sites.. 3 clubs to be updated first.. 2 clubs to delete Project Report update work on web sites to be done..will be completed ISO & Sop work is under process Observer/ Guests PP umrani- insisted not to mention classification in BOD…He expressed Why attendenance is not going up more than 60%..what extra efforts to be taken for exising members for attending mettings .. PR activites to be sent to Rotary News. Insisting to keep sending regularly news to Rotary News on National baisi. Only local news coverage is not enough. As regards projects he insisted to carry out projects in kothrud firs to establish our club’s identity in kothrud. Rtn. Rahul appreciated all the Directors work in all avenues. Director without Portfolio : Praised all Directors for their commendable work. All of the work done properly ,only updation is pending. Social media presence is imp…for memebership orientation, for new members who wants to become member. RI site to be updated.. Association with REAP awardees is to considered in future projects. Briefing of all activities done will be done to invitees at the start of the meeting Other Issues : REAP Awardees will be involved in our club activities for further association. This will help to crate good image of our club. Reporting on District website to be done on priority. Closing remarks by President President thanked all the BOD members for their contribution. Meeting Concluded